Labor Law Guy

New I-9 Form: Paperwork Reduction in Action (?)

Posted in Random Musings by laborlawguy on January 22, 2009

The United States Customs and Immigration Service (USCIS), formerly INS until becoming part of the Department of Homeland Security (DHS), has issued a new form I-9, which is used by employers to verify that potential employees have the legal right to work in the United States.

The form has been revised to comply with new USCIS regulations concerning which documents can be used for verification. Out are any expired documents (which implausibly were acceptable until these new regs), and in is a new Passport Card (which can also be used in lieu of a full passport when traveling to and from Canada or Mexico, but just by car).

The new form, which goes into effect Feb. 2, is a five-page document, and in the middle of the document is one entire page of white with one lone, shaded box called “Paperwork Reduction Act.” The box advises users that the form will take, on average, 12 minutes to fill out, and then it asks that suggestions on improving the process be sent to a certain address.

One whole page of paper for one paragraph of information in the name of paperwork reduction!

I quickly gave a call to a compliance and labor law researcher at Personnel Concepts by the name of Dave Daniels. We  both got a chuckle out of that virtually blank page, and he said he had called USCIS about the form (just released on Tuesday) to see whether that reduction-notice page needs to be submitted with the form. He was told no. He also asked why the new I-9 had an expiration date of July 2009, and the USCIS person expressed surprise at the early expiration date and said this was the first time he’d noticed it!

“Our government hard at work,” we both concluded.

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5 Responses

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  1. Terry Reinhardt said, on January 22, 2009 at 7:27 am

    Go figure they have no clue of whats going on. It makes you wonder how government justifies keeping government jobs instead of cutting them in a slow economy.

    Who is Personnel Concepts? Whats their deal? I noticed they sell a lot of labor and osha law compliance products. Isn’t most of this available through government websites or is this a one stop solution.

  2. laborlawguy said, on January 22, 2009 at 7:43 am

    Personnel Concepts is a firm that’s been around since the 1980s, 25 years now, in fact, which tracks changes in labor law and regulations and aggregates everything employers need to display into convenient, inexpensive posters such as their Space Saver-1. The SS1 combines both state- and federal-mandated posters on one laminated wall-hanger. Then they keep you updated when things change and provide you with new panels to replace any that get outdated. And, yes, you can obtain all these posters free from various government sources, but it’s a major pain tracking down all the agencies and their regulations, both state and federal, and then keeping up to date. For the small fee the firm charges, you can have peace of mind. The company also guarantees to pay any fines you get hit by during an OSHA or other agency inspection, provided you keep with the program (get all the updates, etc.). What you get is, basically, confidence in knowing that you’re in compliance with all the government agency’s requirements. With a new, more regulatory administration now in charge in Washington, D.C., you can expect a new barrage of mandates. That’s where Personnel Concepts comes in to keep you safe and secure.

  3. Brian Crouch said, on February 23, 2009 at 3:24 pm

    Whats up with this I-9 deal. The last I heard was it wasn’t going to change until sometime in the future like April or May. Then I got something in the mail from Personnel Concepts stating that it was happening this February. Is this right or am I reading things incorrectly. I use their labor law posters so I know who they are but this sounds a bit weird. Can someone explain what I’m suppose to do or where I can find more accurate information on this matter or is Personnel Concepts correct.

  4. laborlawguy said, on February 24, 2009 at 5:52 am

    All regulations issued under Bush that hadn’t taken effect when Obama came into office have been put on hold. That’s the case with the new I-9 form, which is currently undergoing a public commentary period, along with the new regulations concerning its use, until March 3. The new I-9 won’t take effect until April 3, and could be jettisoned altogether. Who knows? I’m sure Personnel Concepts will update you as soon as they learn anything. It’ll probably appear first as a News Alert on the home page at http://www.PersonnelConcepts.com.

  5. Tana Rocks said, on March 12, 2009 at 10:45 am

    Obviously this post was written before the revision date had changed. Well correct me if I’m wrong it’s now April.

    I just got a I-9 compliance kit from Personnel Concepts and it’s great. It has everything you need from the manual, forms, posters and anything else that is required to stay legal under the law. I would recommend any one that’s a business owner with employees to check it out. They have several other products and seem to be the best source by far on the internet for any labor law information


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